Organisation’s present and future information technology capability Essay

Conduct a detailed investigation of the nerves present and future schooling technology requirements insofar as they will impact on document production processes. Write a report in which you set out detail of your findings. Include details of any in mouldation which you were not able to access but which would study assisted you to evaluate the organisations present and future in formulateation technology capability.OverviewThe organization that Im currently based at comprises of twain separate cafes. in that location is a main situation (site 1) where just about of the production is produced and then delivered to the second smaller site (site 2). The main site is where the majority of the paperwork is done and the majority of work is overly done from there. identify 1 comprises of a desktop PC which is networked to a Point of barter system at both sites and a printer. There are also email capabilities from the PC. Site 2 consists of only a Point of sales event system and t hey receive all documentation from Site 1. The only form of communication available is through the telephone. There is a major vehemence with both sites on residency control such as temperature monitoring, gent recording, maintenance recording, product and menu signage, and cleaning records.Information Technology RequirementsThere could be a number of changes that would improve the communication amid the two sites and the running of Site 2. A PC and a printer installed at Site 2 would enhance the efficiency of accessing documents required to fulfill compliance requirements. The addition of email access would also enhance the communication between sites and quick sharing of documents and menu updates. Email would also speed up the process of emailing documents such as maintenance communicates, OFI requests, and other related visible and provide a resource management system for ordering of paper, ink cartridges, etc. The daily counting of the till could also be right away proce ssed.Document StandardsThere is a good process in place for the standardization of documents but there is room for improvement. Document standards for menu physique andspecials boards affect to be implemented as there is inconsistency in layout, font type, font size, and punctuation. A standard template for all documents need to be designed with protected areas to ensure consistency and control. A form should also be developed to provide the staff with the opportunity to request alterations. Security measures need to be in place to ensure employees do not use standard documents for non-work related purposes and that privacy legislation is universe enforced. There should also be schedualled automatic backups of documents to minimise staff ruction and prevent data loss.